AI Receipt Scanner: Automate Expense Tracking from Drive to Sheets

This workflow automatically scans and processes receipt images from a Google Drive folder, extracts detailed information using OCR and AI, and saves structured data to a Google Sheets spreadsheet. 1. Monitors a specified Google Drive folder for new receipt uploads 2. Downloads and identifies file type (PDF or image) 3. Uses Google Vision API to perform optical character recognition (OCR) 4. Applies AI analysis to extract structured receipt details 5. Saves processed receipt data into a comprehensive Google Sheets tracker

Use Cases: Automate expense tracking for businesses, freelancers, and individuals who need to digitize and organize paper receipts quickly. Eliminates manual data entry, reduces errors, and creates a searchable expense database. Target Audience: Small business owners, accountants, finance teams, remote workers, and anyone who wants to streamline receipt management and expense tracking. Particularly useful for companies with high volumes of receipts or distributed teams.

- Google Drive - Folder for receipt uploads - Google Sheets - Spreadsheet for tracking - Google Cloud Vision API - API Key (free tier available) - OpenAI - API Key for AI analysis - n8n - Self-hosted or Cloud account

Supports PDF and image receipts. OCR accuracy depends on receipt quality. Free tier APIs have usage limitations. Recommended to monitor initial results and adjust as needed.